hiring some help : why it’s so important

It’s engagement season ladies and gentlemen! So ladies, grab your girls and go get your nails done! And guys, you can call Tying the Knot to plan that perfect proposal! {trust me, I’ve been dying to plan an engagement so I’ve got quite a few ideas drawn up} I’ve got just one important tip for you guys… and it’s a must!


Then once that ring is on the finger, it’s time to start planning for the planning- wedding planning that is! And being a wedding planner, I don’t want to sound too biased when writing this blogpost, but I have heard so many horror stories and “wish I would’ve” stories lately that I felt it was important to share during engagement season! Hiring a wedding planner will not only save your sanity, but it will save your parents, bridesmaids, fiancé, AND your wallet!

If you want to hear it from someone a little more important than I, take the advice of Leila Khalil, wedding industry expert and owner of Be Inspired PR! Her best advice to you is…

“You get what you pay for! SO when you don’t pay for a friend who is helping you out as your “day of stand in coordinator” OR you find one that is only a couple hundred dollars…. guess what- it may not be that good of an outcome… There is a huge difference between a venue coordinator and a legitimate wedding planner.”

She also elaborates, answering many questions that you brides may have:

What is the difference between a “wedding planner” and “wedding coordinator”?

A wedding planner and wedding coordinator are essentially the same thing, the difference is between the role of a “day-of coordinator” and a planner.

day-of coordinator usually begins services close to wedding date.  Her role is to be in charge of the actual wedding by managing all the details that the bride and groom have spent months planning to make sure that everything comes together in the end exactly as the couple imagined.  A coordinator allows the couple, wedding party and guests to enjoy their special day without the stress.  Think of a “day-of coordinator” as a general contractor or a symphony conductor.

wedding planner goes beyond just the day-of the wedding.  A planner will work with the couple for up to a year before the big day helping with everything from design, budget, stationary/invitations, finding and booking vendors, and reviewing or negotiating contracts along with coordinating everything the day of the wedding.  A wedding planner is there to help reduce stress by managing and organizing all the details from start to finish.  This is a great option for couples that want assurance that they are hiring reliable vendors and getting the most for their budget or have demanding busy lifestyles and schedules.

A wedding planner is there for YOU.  It’s YOUR day and YOU deserve the best!  A planner will not make decisions for you or take away the fun of planning, but she will be there to help you make informed decisions and to ensure that your plan is executed accordingly.

{Why Hire a Wedding Planner} I don’t need a wedding planner because….

… I can’t afford a planner.  It’s just not in my budget ~ Think about the amount of money you allocate to feeding your guests, hiring the photographer to take the perfect photos, picking a DJ that will get the party started, yet couples tend to skimp when it comes to hiring a planner that will orchestrate the whole day!  It’s like having a car and all the passengers but no driver (or GPS)! So why stop at hiring the planner.  In reality a planner can SAVE YOU MONEY & TIME! Planners have relationships with vendors and venues since they work on many weddings not just one, so they can give you economies of scale. They can also help you put together a realistic budget. In the end the money and time saved might be greater than the cost of the planner, so you basically got the planner for FREE!

… I have family and friends who have volunteered to help me day-of.  It should be fine! ~ While this is a nice gesture, unless your family member is a professional event planner, I’m pretty sure it won’t be fine.  They are your guests and should not be working on your wedding day.  They will be so preoccupied with socializing, drinking a little too much champagne, ooh’ing and ahh’ing over how beautiful you look, taking hundreds of photos, and not focused on the important details that make the event run smoothly.  They will not be informed on important decisions (i.e. telling the catering manager that although the bar tab has been exceed you insist the bride and groom said its fine to keep it open, leaving the couple with a few thousand dollars more to pay).

… The venue coordinator & catering manager assured me that I don’t need to hire a planner because they can handle it. ~ All I have to say is read the quote above. The bottom line: venue coordinators are there because they are hired by the venue to maintain and manage the venue only (i.e. food, rentals, staff, etc…). They work for the venue and not for you.  Their main goal is to ensure that the facility runs smoothly.  So if you arrive and all your flower arrangements are wrong and the guests can’t figure out where they are supposed to sit, don’t look at the venue coordinator to help you out because they won’t have any idea on what you wanted.

… Shouldn’t the vendors be able to manage themselves since they work weddings all the time?~ According to feedback from vendors I have worked with, I have heard more times than not, there is a huge difference between a wedding with a planner vs. one without / with a venue coordinator. Not only are the finishing touches and design usually better but also the flow of the event and communication between the parties (i.e. the photographer will be ready for photos and not out in the cocktail area when the DJ plays the song for the Grand Entrance because the coordinator will have given both a warning).  Although it’s your day, think about the vendors you have hired.  What will help make both your lives and their lives easier?  A wedding planner!

… I read all the magazines and blogs.  I have all the resources I need.  I don’t want a wedding planner to take away the fun of planning my wedding! ~ When you first get engaged, wedding planning is a novelty.  You buy every magazine and bookmark every blog out there to help plan your big day.  However, with hundreds of wedding blogs, magazines, photographers, videographers, venues, etc… it can get overwhelming and stressful trying to narrow down who/what is the best fit for your style, budget and needs.  Once the wedding comes the couple is so worn out with decisions that the process is no longer fun.  Wedding planners do this every day and will help bring you the resources that best fit your needs so that you can ENJOY the planning process until the end! They are educated and knowledgeable in all things wedding related from etiquette to getting a marriage license– a huge, accessible resource!

… My family & friends want to help me with the planning process ~ Except when your future mother-in-law has a completely different vision for her son’s wedding and your brother insists that his heavy metal band play a medley at your reception and your parents decide to invite all their friends as if it was their party.  Think “My Big Fat Greek Wedding.”  You need a MEDIATOR.  A planner is a good third-party mediator in tricky family situations.  It is impossible to please everyone; however, at least a planner can give an unbiased opinion to help navigate problems.

Now if that doesn’t convince you that you are making the right decision by hiring a wedding planner, I don’t know what will…but you can start by calling a professional wedding planner {preferably Tying the Knot} to answer any specific questions about your wedding that you may have!!

Once you are all settled in with your wedding planner, they can suggest the perfect photographer so that you can take SUPER CUTE pictures like these:

{photo by Elizabeth Messina}

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